Office Manager and Events Coordinator

Permanent employee, Full-time · Hem

Intro

For our location in Hem, we are looking for a motivated Office Manager & Events Coordinator (m/f/d) to start immediately or as soon as possible.

As Office Manager & Events Coordinator, you will play a key role in ensuring the smooth running of our French offices (Hem & Paris), while also leading the coordination of internal and external events. You will also support the Group’s event organization, with a particular focus on Japan.

Your Job

Office Management (Hem & Paris):

Handle day-to-day administrative tasks (mail, reception, phone calls, invoices, office supplies, and coordination with external providers such as cleaning services).
Ensure smooth onboarding/offboarding processes for newcomers and departures.
Oversee office security, ensuring compliance with ISO standards and French legal obligations (coordination with IT, Security, and HR teams).
Act as the primary contact for facilities management in Hem, coordinating with external stakeholders in a shared office environment.

Event Coordination:

Plan and execute client events, invitations, and logistics in Hem and Paris.
Manage travel arrangements for teams in France & Japan, including bookings and answering queries via our travel management tool (NAVAN).
Coordinate global events for the Group, with a special focus on Japan.
Ensure internal communication regarding office and event-related topics.

Your Profile

You have experience in office management, administration, or event coordination.
You are highly organized, detail-oriented, and capable of managing multiple tasks simultaneously.
You have excellent communication skills and enjoy working with different teams and stakeholders.
You are fluent in French and English, both written and spoken.
You have a proactive and solution-oriented mindset.
You are comfortable using office management tools and travel management platforms.

Your Benefits

Take advantage of a pivotal moment in our growth, with plenty of opportunities to seize.
Grow in a fast-paced learning environment within a close-knit team.
Be part of an international company where a cosmopolitan and multicultural mindset is ever-present.
Enjoy the flexibility of working remotely 2 days per week and having flexible working hours.
Benefit from 100% reimbursement of public transport costs.
Receive meal vouchers worth €10 each.
Enjoy subsidies and gift cards from the Works Council amounting to €170/year.

Apply for this job

Your application

We invite you to fill in as many fields as possible to facilitate the treatment of your application.